Security Shift Log Template In Vietnam | Applicable for Multiple Sites

How can security guard shift schedules be allocated effectively? This is a common concern among investors and management units, as security personnel play a critical role in maintaining safety and order at offices, schools, and warehouses. Let’s explore standardized security shift scheduling models with GAK below.

1. How to Assign Security Supervision Shifts

To develop an effective security supervision schedule, it is essential to base it on the security deployment plan for the site. Each checkpoint or post must be monitored 24/7, typically requiring three guards rotating in 8-hour shifts.

Depending on workforce conditions, companies or security service providers may implement a hybrid schedule combining standard 8-hour shifts with 4-hour overtime shifts, in compliance with labor regulations.

A proper security scheduling plan should meet the following four criteria:

• Ensure continuous security coverage at all times
• Establish adequate rest periods for guards to maintain performance
• Maintain workforce stability, minimizing disruptions due to unexpected absences
• Assign roles (patrolling, monitoring, checkpoint control) accurately and flexibly

2. How Many Guards Are Required per Shift?

The number of guards required per shift is not fixed and depends on the scale and security level of the site.

• Small-scale sites (e.g., retail stores, small offices):
  Typically require 1–2 guards per shift. One guard may suffice during daytime, while two are recommended at night for mutual support.
• Medium-scale sites (e.g., companies, warehouses, small factories):
  Usually require 2–4 guards per shift, with clear assignments such as gate control, patrol, and monitoring.
• Large-scale sites (e.g., shopping malls, construction sites, industrial parks):
  May require 5 to 10+ guards per shift, depending on area size and risk level. Positions typically include main gate, secondary gate, patrol teams, CCTV control room, and rapid response units.

In general, staffing levels are determined based on site area, number of access points, existing surveillance systems, and client requirements.

Additionally, shift structures should clearly define:

• Split shifts (less than 8 working hours)
• Full-time rotating shifts (8 hours/day)
• Part-time shifts (4 hours/day)

3. Standard Security Shift Log Template

4. Sample Security Staffing Plan for Lunar New Year (Tet Holiday)

To: ………………………………………

Based on the official notice issued by the Ministry of Labor regarding the Lunar New Year holiday schedule for public employees and workers,

[Company/Organization Name] establishes the Tet security staffing plan as follows:

1. Holiday Period

For administrative staff:
Holiday duration from ………… (Lunar date: …………) to ………… (Lunar date: …………).

2. Shift Assignment Schedule

3. Holiday Shift Allowances

All allowances shall comply with the internal financial regulations of the organization.

Conclusion

The above provides a comprehensive set of security shift scheduling templates applicable to various types of facilities. GAK hopes this guide helps you better understand security workforce management.

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